Operations Manager
Job Description :
-Report to the Chair of Trustees
-Main tasks involved with this role:
General Management
Liaise with the Headteacher on a weekly basis to make sure registrations and
classes are marketed and breaking even financially and report to the Chair
of Trustees on a monthly basis.
Ensure the Teachers’ Handbook is reviewed yearly in advance of the
new academic year. This includes a yearly revision of fire safety
information, first aid, sickness protocol, safeguarding guidelines etc.
Ensure that all suppliers/teachers have a valid DBS to undertake teaching
by keeping a spreadsheet of verification on the Club’s Dropbox steps as
required by law.
Ensure that venues are providing required fire certificates and evacuation
procedures so that all information passed on to suppliers/teachers is
accurate.
Draft for every July a yearly report of the general management of the Club
to contribute to the Charity Commission report.
Contribute to the organisation of the programme of social events
organised by the Club as required.
Financial Management
Raise student invoices each term, check payments and chase when
necessary unpaid fees.
Check, verify and liaise with the Headteacher to ensure invoices from suppliers are accurate and arrange payments using Online banking. The postholder will need to
swiftly pay venues and suppliers once accuracy of invoicing has been
established.
Allocate and post each financial transaction into QuickBooks by liaising with
our appointed accountant to make sure all entries are properly registered
by them.
Request from our appointed accountant on our financial status on a quarterly basis and present it as required.
Attend Trustees’ meetings as required.
Attend occasional meetings and report to the Treasurer, Headmistress or
Chair of the Petit Club.
Attend occasional meetings with the Petit Club’s Accountants to ensure the
Petit Club complies with the Charity Commissions requirements.
Liaise with the Headteacher to make sure the postholder is aware of the
preparation of cheques, payments and bank deposits made by the
Headteacher. This will give the postholder a global view of the financial movements.
Liaise with the Headteacher who takes responsibility for preparing and
managing petty cash requirements for events and make sure she reports back on the monetary flow.
Prepare and process payroll.
Assist with budget preparation (Termly forecasts, annual forecasts)
Maintain complete filing system on Dropbox to support financial records.
Deal with any enquiries relating to the financial aspects of the Charity
Fundraising
Be responsible for funding bids matching calls from the French Government or other sources in order to enhance the offer of the Club.
Person Specification :
-Degree educated desirable or equivalent work experience.
-Fluency in French is essential.
-A basic knowledge of QuickBooks would be highly desirable.
-Strong organisational skills required.
-Self-motivation and the ability to build relationship is required.
Hours and work pattern :
This post is offered on a part-time basis of 5 hours a week over the year
Starts September 2020, £10/hr
Contact :
Please send your CV with Covering Letter to marlene@petitcluboxford.org
Deadline :
3rd August 2020, midnight.
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